Meeting Circular 2

Meeting

The 112^th SRD Meeting will be held at Hokkaido University Sapporo Campus from 2nd to 5th September 2019. The Organizing Committee is pleased to invite you to this SRD Annual Meeting. Updated information of the 112^th SRD meeting is available at http://www.knt.co.jp/ec/2019/112srd/.

One open seminar: “A new topics of the roles of Male and Female”　organized by Dr. Manabu Kawahara (2^nd September), one education lecture “New perspective in the study on animal reproduction based on miRNA and exosome research (tentative)” by Dr. Takahiro Ochiya (3^rd September), and three symposiums: “Young scientists on the desk” organized by Dr. Satoshi Tsukamoto (3^rd September), “Regulation of female reproductive functions by male factor” organized by Dr. Seiji Katagiri (4^th September), and “A new horizon for epigenetic control - from environmental factors to artificial control -”organized by Dr. Shuntaro Ikeda and Dr. Takuro Horii (5^th September).

Date
Venue
President
Contact
Registration Fee
Welcome reception
Abstract submission
Presentation Methods
Application qualification for award competition
Access to the venue
Day nursery
Cloak
Wi-fi service
Smoking area
Other

The 112th SRD Meeting

1. Date

2^nd September 2019 (Monday)	Directors' meeting, four committees Open seminar for citizens (A new topics of the roles of male and female)
3^rd September 2019 (Tuesday)	Oral competitive presentations Councilors' meeting Luncheon seminar Education lecture (New perspective in the study on animal reproduction based on miRNA and exosome research) Luncheon seminar Regular oral presentations Young scientist-organized planning symposium (Young scientists on the desk)
4^th September 2019 (Wednesday)	Regular oral presentations Poster presentations (even number) Symposium (Regulation of female reproductive functions by male factor) Luncheon seminar General meeting (including Ceremony for SRD outstanding presentation awards) Lectures by SRD awardees Welcome reception (University restaurant)
5^th September 2019 (Thursday)	Regular oral presentations Poster presentations (odd number) Symposium (A new horizon for epigenetic control－from environmental factors to artificial control－) One committee

2. Venue
Hokkaido University-Sapporo Campus
Institute for the Advancement of Higher Education
Kita 17 Nishi 8, Sapporo, Hokkaido 060-0817, Japan

3. President
Prof. Seiji Katagiri
(Faculty of Veterinary Medicine, Hokkaido University)

4. Contact
The 112^th SRD Meeting Organizing Committee:
Department of Animal Science, Faculty of Agriculture,
Hokkaido University
Fax: +81-11-706-2542, email: srd112@vetmed.hokudai.ac.jp

5. Registration Fee

Honorary member	Free
Regular & Silver member	Early-bird 5,000 yen On-site 6,000 yen
Student member	Early-bird 3,000 yen On-site 3,500 yen
Non-member	8,000 yen

Registration fees include a printed copy of the proceedings, and they will be payable by online registration system.

6. Welcome reception

All attendees are welcomed to join the party, scheduled on 4^th September 18:00–20:00 at the Coop cafeteria close to the Institute for the Advancement of Higher Education.

Participation fee is;

Honorary member	Free
Regular & Silver member	Early-bird 5,000 yen On-site 6,000 yen
Student member	Early-bird 3,000 yen On-site 3,500 yen
Non-member	Early-bird 7,000 yen On-site 8,000 yen

You can pay the participation fee through the online registration system.

7. Abstract submission
Opened from April 22^nd (Thursday) JST 14:00 to May 22^nd (Wednesday) JST 14:00

Abstracts for both regular presentation (oral or poster session) and those for competition for the SRD Outstanding Presentation Award (long version) must be submitted online by the presenters during the above-mentioned term. They must be written in English or Japanese. The first author and presenter must be a member of the SRD. For the membership registration process, please contact the SRD office (info@reproduction.jp). Foreign first authors/presenters who belong to the institutions in abroad countries are exceptionally acceptable regardless of the SRD membership.

The title and abstract should be completed in English within 140 and 1720 letters including spaces, respectively (alternatively within 70 and 860 letters in Japanese). No figures and tables are acceptable. To apply for the competitive presentation for SRD Outstanding Presentation Award, an additional abstract (long version) for the primary evaluation MUST be prepared within 3200 letters (in English) and submitted online as an attached file. Figures and tables cannot be included in this formatted abstract.

Sample Abstract (Word, PDF）

Please choose one of the following presentation format options as the presenter’s preference; 1) Oral presentation, 2) Poster presentation, or 3) Either presentation (although the applicant will accept oral or poster presentation according to SRD office decision) is preferred. If the presentation format needs to be changed, we will inform the presenter about the change.

8. Presentation Methods
Oral presentations: 10-min presentation with 5-min discussion will be allocated to each presentation. Several days prior to the presentation, each presenter should submit a PDF file for his/her presentation to the 112^th SRD Meeting Organizing Committee via email (srd112@vetmed.hokudai.ac.jp). Otherwise (upon request), his/her own laptop computer can be directly connected to on-site projector.

Poster presentations: For each of even and odd numbered posters, 90-min discussion time will be allocated. Poster boards (120-cm height, 90-cm width) and attaching materials (magnets or double-faced adhesive tapes) will be prepared.

9. Application qualification for award competition
There are two separate categories (category 1 for student members and category 2 for young regular members) for the award competition. Age of candidates should be less than 32 as of 1^st April 2019. No situation limited: e.g., salaried or unsalaried, regular staff or not, full-time or part-time worker, degree (bachelor, master or doctor). The person who engaged the position beside scientific activities can also apply. However, once awarded in the past, he/she cannot apply within the next 2 years.
Evaluation: Evaluation: the abstracts (long version) prepared for the primary evaluation are assessed by several evaluators. The oral presentations selected by the primary evaluation of the abstract will be made by the first author in the session for the second evaluation, which will be held on 3^rd September (Tuesday). The several presentations will finally be selected for the award by the evaluators (councilors of SRD).
Note: For the detailed information, please see the SRD presentation award 2019

Presentation Award application form (Word)

10. Access to the venue
For the transportation to the Sapporo campus, please visit the following website:
https://www.global.hokudai.ac.jp/maps/?p=sapporo

11. Day nursery
A day nursery is available from 3rd September (Tuesday) to 5th September (Thursday). Reservation is required. Childcare fee will be \1,500/h. Participants who want to use, please contact to executive secretariat (srd112@vetmed.hokudai.ac.jp).

12. Cloak
Cloak will be available.

13. Wi-fi service
We plan Wi-Fi connection by temporal use of individual ID and password to avoid circuit abuse caused by unauthorized use or multiple uses. Participants who wish to use, please make an advance reservation (until August 31st, 2019) from the registration site. You will be asked to sign when you receive your ID and password at the reception. In addition, Eduroam is available at the venue. If you are using Eduroam, the above procedure is unnecessary.

14. Smoking area
The university will be totally non-smoking from July 2019.

15. Other
Details of the content will be announced on this website and the website dedicated to the 112th Annual meeting (http://www.knt.co.jp/ec/2019/112srd/). Please apply for your own accommodation. In addition, Sapporo in September will be a high season of sightseeing, and it is expected that it will be very difficult to make reservations for the hotel, so please be aware of early arrangements, including transportation.